CAPS Required Documents

Community Accreditation for Produce Safety (CAPS) Required Documents

As a CAPS farmer, you meet 18 requirements, which are summarized here.   You plan and verify meeting these requirements in your produce safety plan and six additional supporting documents.

Although CAPS is completed on-line at you can preview the CAPS required documents below.

PRODUCE SAFETY PLAN  Draft DUE by April 1.   Preview CAPS Produce Safety Plan Prompts HERE.   See examples of the required CAPS plan farm maps.

Verification Records and Documents

EMPLOYEE TRAINING VERIFICATION DUE by July 15 of each year. If you have employees, document how and when you trained them.  Feel free to modify and use the following examples: CAPS minimum Health and Hygiene Policy group sign-off form–adapt this basic template to your farm for employees to read and sign collectively (Word version here); CAPS Health and Hygiene Policy Form ( based on USDA GAP template)–adapt this to your farm for your employees to read and sign individually. Use the CAPS Employee Training Log (PDF) to list names and training dates of your employees (alternately use and edit the Word version here).  Watch or show this informal “10-cent Hand Wash” video to help with your employee training. (Warning –this is an informal “homemade” video–although not professional, the washing technique is SOLID!)

WATER TEST RECORD DUE by July 15 of each year. CAPS requires that your source of water used for washing produce is tested annually and has no E.coli bacteria contamination:  CAPS water test description and instructions here.

MANURE AND COMPOST RECORDS If you use animal manure on your farm (raw or aged), for compost production or field application, you need to record that use for CAPS, following the VOF Guidelines for Manure and Compost. Optionally, you can record by hand, on one or both of these forms.

WASH LINE PHOTOS AND SOP  CAPS requires additional photos and a standard operation procedure (SOP) for farms that wash a raw eaten crop like leafy greens. See Examples and information here.

Cold Storage and Thermometer Photos For farms that need cold storage, CAPS requires additional photos of cold storage units(s) and accurate thermometers .  Farms with no cold storage simply need to explain why they don’t need it.  Examples and information here.

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  1. Pingback: CAPS Employee Training due by July 15! | VVBGA Community Accreditation for Produce Safety (CAPS)

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